Record of the Frost Free Library Board of Trustees MeetingSaturday, February 3, 2007Frost Free Library, Marlborough, NHIn attendance:  Stephanie Chase, Jackie Leahy, Patti Massey, John Northcott, Rufus Frost, Rev. Marilyn Ayer and Molly Badrawy.Secretary's Minutes from January 2007 written by Patti Massey were approved with the addition of Trustee approval to allocate funds to purchase two chairs for the upstairs.Treasurer's Report was presented by Jackie Leahy and was unanimously accepted.

• - All Bank North Accounts have been closed and three accounts have been established at the Savings Bank of Walpole as was previously approved by the Trustees. The Program Fund (Elisabeth Richards) has a new balance $1824.12. Our Gift Fund (Trust Fund $) has a balance of $6824.32. Our Working Checking Account (from which bills are paid) has a balance of $1637. (Patti Massey and Molly Badrawy, Chairperson and Secretary, need to visit the Savings Bank of Walpole to be added as signers to these accounts.)

Director's Report presented by Stephanie Chase was unanimously accepted with the following notes:

• - New hours (Tuesday and Wednesday 2 -8, Thursday and Friday from 10-5 and Saturday from 10-1) have increased patronage significantly. Our internet access and WiFi can also be credited for this increase. Circulation and patronage are on the rise in general.

• - The Volunteer Luncheon was successful with 16 attending.

• - The new Frost Free Library website is completed with the web address http://www.frostfree.org/

• - The foyer painting is complete and gives the library a fresh look.

• - The Trustees agreed to place brass plates on recently gifted items. Gene Woodward, for the conference table and The MacVeigh's (who'll be named as "Patron" to protect their anonymity) for the money they donated for the purchase of the leather chairs in the conference room. Stephanie will see that this is completed.

• - Stephanie will call PSNH to have them complete a free energy audit in preparation for the possibility that our lighting may need to be updated for efficiency.

• - We have a working relationship with Silver Direct Printing in Marlborough. With the new library hours and with town phone numbers being left out of the Verizon Phone Directory altogether, Molly Badrawy suggested pricing a refrigerator magnet that could be distributed to patrons/town residents. Stephanie will check on this.

• - Sy Montgomery, Hancock resident and author of "The Good, Good Pig" along with Marlborough resident and artist, Mary Iselin will give a program on Wednesday, February 7th.

• - Mary Frost is offering Yoga classes to young children and to adults on Friday afternoon's in February.

• - Assistant Librarian and Early Childhood Educator, Jane Richards-Jones will begin and Open Forum Parenting Workshop on the 2nd Wednesday of each month.

Old Business

• - Although the Library has submitted a revised 2007 Budget shaving off the 4% requested by the Marlborough Town Budget Committee, the budget is being further questioned regarding the Performance Raises that were given to both Stephanie Chase and Kathleen Ash who, as town employees, would also be privy to the proposed 3.3% raise cost of living increase given to all town employees. The budget committee will meet on Monday, February 5th, 2007 at 7 p.m. and Trustee Officers will attend to explain the reasoning behind the Performance Raises given.

• - The Town Public Budget Hearing will take place on Thursday, February 15th at 7 p.m. at Marlborough School. Trustees are encouraged to attend.

• - Stephanie asked if there was still a "Charles A. Bemis Memorial Fund" to which proceeds from the Marlborough History Book were supposed to have gone according to a flyer from the 1974 advertising flyer found in the bottom of the book. The Town Report was checked but no "Bemis Fund" was found. Rufus will also follow-up with Wayne Crowell, Trustee of Funds, to see if he might have any knowledge of what happened to the fund. It appears that it likely was dissolved. Stephanie will call to see if we could reprint this book and at what cost.

New Business

• - The Trustees unanimously agreed to the Wireless Internet Policy that was presented by Stephanie.

• - The Mission Statement of the library was not satisfactory to the Trustees. Molly will present a new version by the next board meeting.

• - The Trustees agreed to table the questions surrounding our Meeting Room Policy. Questions central to the discussion were whether we wanted to open the room outside of library hours and if not, what would our key policy be? The library is currently open until 8 p.m. on Tuesday and Wednesday.

• - Stephanie will invite Trustee Candidate, Joe Youngs to the March meeting which will also Patti Massey's final meeting in an official capacity. Discussion about officers will be tabled until after the March 2007 Town Meeting.

• - Rufus will look into the possibility of having the Front Door of the library painted and will bring some color samples at the next meeting.

• - Due to schedule conflicts, the March Frost Free Library Trustee Meeting will be held on Tuesday, March 6th, 2007 at 12 noon.

Respectfully submitted,Molly Fair BadrawyFrost Free Library Trustee Secretary2/7/07